Subsidies, fees and payment details

Subsidies

Applications for subsidies have closed.

Are you a subsidized delegate, an ecumenical guest, an official guest, a subsidized Council member, a steward, a staff member or a co-opted staff member?

The Assembly Office will make travel arrangements through its official provider for those attendees that the LWF is subsidizing. Please contact the Assembly Office at LWF_Assembly@lutheranworld.org to discuss itinerary details.

IMPORTANT: Any travel costs not approved beforehand by the Assembly Office will not will be reimbursed.
 

Are you a self-paying participant?

For those arranging their own travel, we will need your full travel itinerary, including transits. This will help us to assist you in case you encounter any difficulties on the way to or from Namibia, as well as ensure that you are picked up at the airport on arrival.

Financial information

Subsidized participants pay only the registration fee of EUR 120 per person, preferably paid in advance.

We strongly encourage you to settle your registration and meals costs before the Assembly, in order to avoid on-site cash transactions, as well as registration delays. Please contact vde@lutheranworld.org for further information.

You will see below the cost of Safari Hotel bookings.

Summary of costs

Single occupancy
Single classic rooms - EUR 90
Single business rooms - EUR 80
Single standard rooms - EUR 80

Shared - price per person   
Single classic rooms - EUR 60
Single business rooms - EUR 40
Single standard rooms - EUR 40

Dinner – price per dinner - EUR 20

Registration fee (includes coffee breaks and lunch) - EUR 120
 

Participants attending the entire Assembly will be charged all seven evening meals for the duration of their stay (May 9 to 16, as May 10 is paid for by the LWF).The hotel will only cater for the group as a whole.

If possible, we would like to invoice participants prior to the Assembly, in order to avoid on-site cash transactions, especially for large groups. Should you require an invoice, please send your request to: vde@lutheranworld.org

For day visitors, the cost will be EUR 20 for each lunch and each dinner. Coffee breaks will be free of charge. Please settle your meal bill each day with the on-site Finance Office.

On-site: cash payment in EUR, USD or NAD only.

An ATM cash dispenser is available at the Safari.

All hotel bills other than those of the Safari and Arrebush must be settled prior to check-out.

Payment details

Settlement of any Assembly-related matter can be made through one of the following bank accounts:
 

UBS S.A.
Rue des Noirettes 35
Case Postale 2600
CH-1211 Geneva 2
BIC: UBSWCHZH80A

USD Global account: 240-327070.61W         IBAN: CH13 0024 0240 3270 7061 W
EUR Global account: 240-327070.60Z          IBAN: CH13 0024 0240 3270 7060 Z

Or:

UBS Deutschland AG
Postfach 102042
D- 60020 Frankfurt a. Main
BIC: SMHBDEFF

EUR account: 2057091015                           IBAN: DE21 5022 0085 2057 0910 15

The third option being payment through our website.

In any case, please ensure you email our accountant: Veronique.debal@lutheranworld.org with the details of your transactions. She will need the reason for the transfer (Assembly fee, registration fee, etc. with names, if available).